POLICY ON THE PROCESSING OF PERSONAL DATA OF JOB APPLICANTS AND CO-WORKERS
1. WHO ARE WE AND WHAT CAN YOU FIND HERE?
We are Moveto Delivery s.r.o., ID No.: 09087371, located at Lidická 700/19, Veveří, 602 00 Brno and we process your personal data as job applicants and other co-workers and employees.
In this document you will learn for what purposes and to what extent we process your personal data, what entitles us to do so and for how long we are entitled to keep your personal data. You will also find out what rights you have in relation to the processing of your personal data and how you can exercise them against us.
2. WHAT PERSONAL DATA CAN WE PROCESS ABOUT YOU?
We process different categories of personal data about you. The specific scope depends on how and why we obtained the data from you.
Specifically, we process the following categories of personal data about you:
- identification data – e.g. name, surname, date of birth;
- address data – e.g. permanent address, delivery address;
- contact data – e.g. email address, telephone number;
- details of other qualifications – e.g. driving licence, language skills;
- CV information – e.g. education, previous work experience;
- details of the contract and its performance – e.g. type, place of work/activity, attendance, breach of duty, pay/reward;
- information necessary for payment – e.g. bank account number;
- information on the use of the property – e.g. the item, the period of time the courier has used the item, damage, etc;
- likeness – e.g. from CCTV footage, video or photographs.
If you are our employee, we also process the following categories of personal data about you:
- data relevant for tax and levy purposes – e.g. number of dependants, proof of studies;
- data on medical fitness for work – e.g. a doctor’s report;
- data on the pension granted;
- details of health insurance company;
- information necessary to fulfil legal obligations in the event of an accident at work – e.g. health insurance company, type of accident, etc;
- information about other employment or activity – e.g. whether you have another job, are self-employed;
- information about the employee’s health – e.g. infectious disease, work injury.
3. HOW SPECIFICALLY CAN WE PROCESS YOUR PERSONAL DATA?
If you are applying for a job with us, section 3.1 applies to you.
If you are our employee, sections 3.2 and 3.4 apply to you.
If our cooperation is in the form of a cooperation agreement and you are therefore our contractor, sections 3.3 and 3.4 apply to you.
3.1. FOR JOB APPLICANTS
If you apply for a job position with us, we will process your personal data as follows:
3.2. FOR EMPLOYEES
In order for us to enter into and properly perform an employment contract or a performance contract (PPA) with you, in particular to pay you your remuneration, and to comply with our legal obligations in this respect, we process your personal data for the following purposes:
3.3. FOR CONTRACTORS
In order to enter into a cooperation contract with you and to perform it properly, in particular to pay you your remuneration, and to comply with our legal obligations in this respect, we process your personal data for the following purposes:
3.4. FOR EMPLOYEES ON THE DPP AND FOR CONTRACTORS
Whether we work together in the form of a DPP or a cooperation contract, we process your personal data for the following purposes:
We have a CCTV system installed in our publicly accessible areas. We may therefore process your personal data (especially by capturing it on video) in accordance with the following rules:
In order for us all to work well and efficiently with each other, including you and other couriers and colleagues, we keep an internal contact directory. Within this framework, we process your personal data according to the following rules:
4. TO WHOM DO WE DISCLOSE YOUR DATA?
We do not know exactly to whom we will disclose your personal data. Therefore, we list here the categories of possible recipients with a justification as to why your personal data might be transferred:
If you would like to know to whom, when and for what purpose your data was disclosed, we will be happy to oblige.
It may be the case that one of our partners (especially suppliers) is based outside the EU. If someone is to have access to your personal data, we have ensured that they provide appropriate safeguards to ensure that your personal data is secure and that your rights are not restricted in any way.
5. WHAT ARE YOUR RIGHTS?
Please click here to find out what rights you can exercise regarding the processing of your personal data by us. Whatever your right is, you can exercise it with us however you want. It just has to be possible to verify that you are actually making the request.
If you would like to receive a response as soon as possible, please send your request to email@example.com.
5.1 Right to withdraw consent
If we process your personal data on the basis of your consent, you can withdraw it at any time.
5.2 Right of access
You have the right to access the personal data we process about you. At the same time, you have the right to be informed about what personal data we process about you, for how long, what the purposes of the processing are, to whom we disclose it and whether we use it for automated decision-making (or how this automated decision-making works).
We will give you a copy of your personal data free of charge. If you would like more copies, we may charge you the necessary costs.
5.3 Right to rectification
If you become aware that we are processing incomplete or incorrect personal data about you, you have the right to have the personal data rectified or, if required by the purpose of processing that personal data, completed.
5.4 Right to erasure
You also have the right to erasure of the personal data we hold about you. In order for you to request erasure, one of the following reasons must be given:
- your personal data is no longer necessary for the purpose for which it was collected or processed;
- we are processing your personal data unlawfully;
- you have withdrawn the consent on the basis of which your personal data was processed and we have no other authorisation to continue processing your personal data;
- you object to the processing of your personal data that we process on the basis of legitimate interest and unless we can demonstrate that its legitimate interest overrides your right to erasure;
- there is some lawful reason that requires the erasure of that personal data.
Although you may withdraw your consent to the processing of your personal data or request the deletion of your personal data, we may not always delete your data. Sometimes we are required by law to process your personal data. However, we will then inform you of the grounds on which your personal data cannot be deleted.
5.5 Right to restriction of processing
If you feel that your personal data is not accurate, you may request that we restrict the processing of your personal data for the time necessary to verify its accuracy and to correct it if necessary.
You also have this right in the following cases:
- the processing of your personal data is unlawful but you do not wish your personal data to be erased;
- we no longer need your personal data for the purpose for which we processed it, but you insist on processing (especially storing) it for the establishment, exercise or defence of your legal claims;
- you have objected to the processing of your personal data on the basis of our legitimate interest; in this case, we will restrict processing until we have assessed whether our legitimate interest outweighs your right not to have your personal data processed further.
5.6 Right to object to the processing of your personal data on the basis of legitimate interest
If we process your personal data on the basis of legitimate interest, you have the right to object to this processing. We will assess whether it is actually in our legitimate interest to process your personal data for that purpose. Or whether your right not to have your personal data processed any longer prevails.
If your objection is justified, we will stop processing your data.
5.7 Right to data portability
Where we process your personal data by automated means on the basis of consent or necessity for the performance of a contract, you may ask us to provide your personal data in a structured, commonly used and machine-readable format and, where appropriate, to transfer it to another data controller of your choice.
5.8 Right to complain
Do you think that the above rights are insufficient from your point of view? Or that we are violating your rights in any way? You can lodge a complaint with the supervisory authority. You can lodge a complaint by contacting the Data Protection Authority available at https://www.uoou.cz/.